How do small children get recognised on a bus?

The door camera is mounted at child face height on the step rail, several frames are captured per child and matching is done against the route's roster of 30-60 students. If recognition is uncertain, the device beeps and the attendant picks the child from a list or the child taps an RFID card.

Will a wrong AI match mark a child absent or present incorrectly?

AI never penalises on its own. Matches need a high threshold, a margin over the next-best candidate and agreement across multiple frames. Uncertain matches go to a review queue, and teachers confirm the register.

How long does a rollout take?

Digital attendance, leave and the parent app can go live in days after importing your data. We recommend a 4-week AI pilot at one gate before scaling to classrooms and buses.

For schools (K-12)

Safer mornings and zero roll call for your school

From the moment a child boards the bus to the moment they're dropped home, EduPresence records every step and keeps parents informed - while teachers get their first period back.

Book a free demo See pricing

Gate, classroom and bus
UDISE+ ready
DPDP-aligned consent

Thursday, 8 October

08:06

EduPresence07:18
Bus R-12 has left the depot
Track live in the app.
EduPresence07:37
Bus approaching
Bus R-12 will reach Sector 21 stop in ~5 minutes.
EduPresence07:42
Boarded
Aarav boarded bus R-12 at 07:42 at Sector 21 stop.
EduPresence08:05
Reached school
Aarav reached school at 08:05.

to finalise a class register: < 1 minto finalise a class register
parent bus alert events: 10parent bus alert events
board eligibility tracked all year: 75%board eligibility tracked all year
AI pilot at one gate: 4 weeksAI pilot at one gate

The challenge

What we hear, and how EduPresence answers it

The same four problems come up in almost every conversation. Here's what changes on day one.

01
Roll call eats teaching time
5-10 minutes per class, every day, plus registers to total at month end. The AI register brings this under a minute.
02
Parents call the office for everything
Where is the bus? Did my child reach? Automatic board, arrival and drop alerts answer before anyone asks.
03
Gate entries and bunking go unnoticed
A child who enters the gate but never reaches class, or leaves early, is flagged to the class teacher.
04
Board and UDISE+ paperwork
Student records carry UDISE+ fields, PEN and APAAR ID, and the 75% eligibility rule is tracked all year.

Morning safety

From the bus step to the classroom, every handover is recorded

The bus door camera, the gate camera and the classroom scan tell one story - so a child who boarded but never reached class is flagged within minutes, not at the end of the day.

Boarded, reached school and dropped alerts
Bunking and early-exit detection
Child-left-on-bus alarm

Explore bus safety

Route R-12 · Pickup

31 / 34 boarded

Depot07:15
Sector 2107:42
Market Road07:50
Green Park07:57
School08:05

Classroom

Teachers get their first period back

The classroom scan pre-fills the period register. Teachers check the one or two uncertain matches and confirm - no roll call, no month-end totalling.

Period-wise registers from the timetable
Monthly register in the familiar format
Corrections with approval

Explore smart attendance

Period 1 · Maths · 08:30

Class 5 - A register

AI pre-filled 38/40

1Aanya Gupta0.82Present
2Aarav Sharma0.77Present
3Arjun Mehta0.71Late
4Diya PatelOn Leave
5Ishaan Rao0.41Review
6Kabir SinghAbsent

1 uncertain match needs your check

Confirm register

In practice

A school day on EduPresence

See it with your data

07:18
Bus R-12 leaves the depot
Parents on the route get 'Bus started - track live in the app'.
07:37
Bus approaching
Geofence alert: 'Bus R-12 will reach Sector 21 stop in ~5 minutes.'
07:42
Boarded
Door camera recognises Aarav: 'Aarav boarded bus R-12 at 07:42 at Sector 21 stop.'
08:05
Reached school
Bus alight + gate IN confirm Present. Parents get 'Aarav reached school at 08:05.'
08:10
Late after
Gate entries after the late_after time are marked Late automatically.
08:35
Period 1 register
Classroom scan pre-fills the register; the teacher confirms in one click.
09:30
Absent cutoff
No gate entry, no classroom detection and no approved leave = Absent, parents alerted.
14:52
Dropped
'Aarav got off at Sector 21 stop at 14:52.' Wrong stop or not dropped raise urgent alerts.

Capabilities

Built for schools

Every module shares one data model and one set of permissions.

Gate attendance

Dedicated face cameras at entry and exit lanes record in-time and out-time for every student and staff member.

Late marks and early-exit approvals
Unknown-face alerts to security
Authorised pickup verification

Classroom confirmation

Snapshot scans in the first minutes of each period catch students who entered but skipped class.

Roster-first matching per section
Confidence + snapshot per student
Audit trail of every edit

Bus safety

Door camera + GPS on each bus, working offline, with the 10 parent alert events built in.

Missed bus and wrong stop
Child-left-on-bus alarm
Live map during trips only

Leave from the parent app

Parents apply with a medical certificate if needed; class teacher then principal approve.

Approved leave marks 'On Leave'
Suppresses absent & missed-bus alerts
1-day sick leave auto-approve rule

Records & imports

Import your existing sheet with validation preview; guardian accounts and sibling links are created for you.

UDISE+, PEN, APAAR fields
ID cards with photo and QR
Year-end promotion wizard

Registers & reports

Monthly register in the familiar physical format, defaulter lists and chronic absenteeism detection.

75% board-eligibility tracking
Late-comer and gate logs
Scheduled email reports

Configuration

Rules that match how schools run

Daily morning attendance with optional period-wise registers
Academic session April-March or June-May, with promotion to the next session
Class -> Section structure (Nursery to XII), houses and class teachers
Leave approval: class teacher -> principal; auto-approve rules configurable
Minimum attendance % rule (e.g. 75% for CBSE board eligibility) with early warnings
Students without biometric consent use RFID, QR or manual marking

Your terminology at a glance

Academic year: Academic Session (Apr-Mar / Jun-May)
Level: Class / Grade (Nursery-XII)
Group: Section (A, B, C)
Attendance unit: Daily (morning) + optional period-wise
Typical rule: 75% for board-exam eligibility (CBSE)
Leave approver: Class teacher -> Principal
Transport: Very common (buses / vans)

“Roll call used to eat ten minutes of the first period. Now teachers glance at the AI register, fix one or two names and confirm.”

Sample: PrincipalCBSE day school, 1,200 students

9 minof teaching time won back per class, every day

Sample testimonial for illustration - names and institutions are placeholders.

Recommended modules

The modules that matter most here

Attendance, leave, transport and alerts share one data model - so an approved leave quietly suppresses the absent and missed-bus alerts.

Smart attendanceAI, RFID, QR and teacher marking feed one register AI face recognitionEdge AI that keeps video on campus Bus safetyBoard and drop alerts with a live map Parent alertsPush, WhatsApp, SMS and email in seconds Leave managementParent-applied leave, approvals and balances Student & staff recordsUDISE+-ready profiles, lifecycle and ID cards

FAQ

Frequently asked questions

Sometimes. Existing cameras work if they capture faces clearly enough. Most wide-angle CCTV covering a large area does not, so we usually add dedicated face cameras at gate lanes and reuse classroom cameras where adequate.

See EduPresence on your own campus

Book a 30-minute walkthrough. We'll map your gates, classrooms and bus routes, and show you an AI-filled register with your own terminology and rules.